Disputing a return just got easier thanks to the Payments dashboard

‘Tis the season for holiday sales…and returns. We want to make the returns and disputes process as easy as possible for Marketplace sellers, so we have an exciting update to share. You can now initiate disputes directly from the Payments dashboard in Seller Center instead of relying on the Seller Help dispute process.

This won’t exactly be your most frequently used feature in Seller Center, but when you do need it, you’ll be glad it’s there. Keep reading to learn more about this new process, how to know when a return qualifies for a dispute, and a few occasions when the seller may be at fault instead of the customer. The next time you need to challenge a return, you’ll be met with a quick and easy workflow.

Submit a dispute in fewer steps right from the Payments dashboard

Now that you can initiate disputes right from the Payments dashboard, you no longer need to start with Seller Help. Simply navigate to Seller Center and select Payments under the Analytics & Reports tab. Next, choose the Search Transactions tab, which is where you’ll be able to enter the order number that you want to dispute.

Here’s where things get really exciting. Instead of having to manually enter all information, everything you need will automatically populate after you submit the order number just once. You’ll see the Item ID, purchase order number, sales order number, and the net payable amount applicable to the return, as shown in the image below. If you think the item should not have been refunded, click the ‘Initiate Dispute’ button and select the reason for your dispute.

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The number of clicks to file a dispute has been reduced by about 40%, so you get a bit of your time back.

By using the dashboard with pre-populated information, the chance of encountering an error has drastically reduced. Previously, you may have had some back-and-forth correspondence with a Customer Care Agent to verify an item ID or order number. That communication is no longer necessary if you rely solely on the Payments dashboard. The number of clicks to file a dispute has been reduced by about 40%, so you get a bit of your time back.

Don’t just take our word for it. Over 150 sellers have already begun using this feature, and they’ve got good things to say.

A spokesperson from Unbeatable Sale, a Marketplace seller that offers a wide range of houseware and appliances, said, “I now use the Payments Dashboard 80% of the time to file disputes. A great benefit of the new system is that you don’t have to enter the Excel line numbers from the payment reports, since everything is presented after entering the PO (purchase order) once. Also, it makes multi-line PO disputes much easier. When going back and moving down to the next refund on the list, there is no need to re-enter the PO again.”

Another Marketplace seller, Tire Mart.com LLC, said, “Overall, the new system is easier to use and more user-friendly. It tells you what you need to know and efficiently directs you to where you want to go, without unnecessary intermediate steps that bog down the experience.”

Navigating disputes and determining eligibility

In a perfect world, all deliveries and returns would be flawless. But there are plenty of scenarios that might result in the need for a returns dispute, and it’s helpful to get a refresher if necessary. Below is a list of possible reasons for challenging a return, all of which appear as options in the Payments dashboard.

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9 times it’s a good idea to initiate a returns dispute:

  1. You didn’t receive the return.
    Whether you received an empty box, a missing item, or nothing at all, you are fully eligible to dispute the return in this case.
  2. The item returned is not the original item.
    Keep a close eye on the items you’re expecting, and make sure they match up with what you delivered to the customer.
  3. The item is in unsellable condition.
    It happens. Let’s say you receive damaged clothes, a broken camera, or a kitchen appliance with one of the attachments missing. You can dispute this return.
  4. The customer used an incorrect return reason.
    Select this reason if you think the customer chose an incorrect or inaccurate return reason. For example, if the customer said the item was defective, but you received it back in perfect condition.
  5. You were charged an incorrect amount.
    Carefully review all payment reports and make sure you were not charged more than what you owe for the item.
  6. You already sent the customer a replacement.
    Customers should not receive both a refund and a replacement.
  7. The customer missed the return window.
    In this case, the return was initiated and/or dropped off at a Walmart store or carrier location after the return window ended. Walmart currently accepts returns within 90 days of receipt.
  8. The item was delivered to the customer.
    This scenario applies to outbound shipping, not fully returned items. Select this reason if you do not agree with the customer claim or refund that was issued due to an “undeliverable” item.
  9. Not seeing your reason listed above?
    We’re still able to help, but it may take longer due to additional investigating.

Disputes are typically resolved quickly. For high-value items or luxury items (returns over $100), you can put the refund on hold by filing your dispute within 48 hours of receiving the item. The refund will be placed on hold for 72 hours while Walmart Partner Support reviews the information. If any further information is required, you’ll be notified.

Some refunds are distributed to customers as soon as the item is on its way back to you, or if the item is returned at a store (when eligible). This is especially true for items below $100. Not to worry—you can still dispute these refunds if necessary.

On the other hand, please be aware of scenarios in which you may be at fault for the return and the dispute won’t be resolved in your favor. Take a look at the list of possibilities below.

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9 times the seller may be at fault and won’t be granted a dispute:

  1. You sent the wrong size or variant. The returned item must match up with the customer’s original order.
  2. The delivery was late. Please aim to stick to your Expected Delivery Date.
  3. Items were of poor quality or not as described. All items must be as described on your listing.
  4. Parts or instructions were missing. If a customer doesn’t receive all necessary parts, they will need a refund.
  5. Items or shipping boxes were damaged. Try not to deliver in inadequate packaging that may cause damages.
  6. The customer received extra items. If there are additional or different items delivered by accident, the customer should return them.
  7. The customer received too few items. On the flip side, the customer may not have received the full order.
  8. The customer received a duplicate item. Oops!
  9. The item was defective. Perhaps you were unaware that some of your inventory was defective, but the customer may be able to prove an item’s defectiveness.

Sellers are responsible for paying return shipping fees for any returns identified by the customer as ‘seller fault.’

For an even closer look at Walmart Marketplace dispute policies and guidelines, visit our Seller Help article. May your holiday season be full of happy customers and—if necessary—easily resolved disputes.